The ARTS Educational Tours
The ARTS Educational Tours is a full-service tour agency specializing in student group travel. We primarily offer performance-based educational tours for high school and junior high performing arts groups, including bands, orchestras, choirs, jazz bands, mariachi, dance, theater, and more!
The ARTS Management Team includes seasoned music educators, administrators, and travel agents who work closely with group leaders to create customized and life-changing travel experiences for their students.
Established in 2013, our team has over 50+ years of combined experience in student travel. The ARTS Educational Tours DBA (Arts International Festivals and Travel, LLC) is a registered travel business in the State of Texas.
Detailed Itinerary and Maps
Quality 3-5 Star Hotel Accommodations
Flexible Performance Options
Reliable Transportation by Land or Air
Delicious Meal Arrangements
Risk Management Plan
Online Customer Tools
24-Hour Emergency Support
Optional Student Travel Protection Insurance
TOUR COST RETURNED
120-91 Days Prior to Departure
75% of tour cost minus any non-refundable fees
90-61 Days Prior to Departure
50% of tour cost minus any non-refundable fees
31-60 Days Prior to Departure
25% of tour cost minus any non-refundable fees
30-0 Days Prior to Departure
No Refund
Initial registration deposit
Non-refundable per traveler
*Refunds do not include the cost of Cancel for Any Reason (CFAR) insurance coverage, other insurance coverage, and any non-refundable deposits or fees.
Our preferred partner is Travel Insured International. They serve our valued customers with high-quality coverage helping each traveler remain protected and confident.
Once a group has secured our travel services, we will provide the group leader with their group student travel protection link. The group leader must then share this link with all individual travelers so they may view their available plan options.
Travel insurance can be purchased up until your final group payment has been received. However, if you plan to purchase Pre-Existing Conditions or Cancel for Any Reason (CFAR) insurance coverage, these plans must be purchased within 14 days of your initial trip deposit. Our insurance affiliate will verify your initial deposit by the date of your check or credit card transaction. If you paid by cash, they will check the date of your receipt. It is important that you keep all receipts for trip payments made to your group leader.
Your travel coverage depends on which plan you choose. Contact Travel Insured International directly for any coverage questions at 844-440-8113 / ext. 1.
First and foremost, when planning your trip, we are very detailed from the beginning planning stages to eliminate any unnecessary situations from occurring during your travel. We also provide 24 Hour Emergency Support.
We will coordinate with your group leader, along with every moving part of your trip, to determine the best plan of action.
We follow all CDC, state, and local school district guidelines to determine whether temperature checks are required before or during a trip.
If your group has a reduction or increase in paying travelers or unexpected vendor closures, your trip cost might change. If this situation occurs, we will work closely with your group leader to find solutions to accommodate your group.
Our recommendation -
$20 - per “On Your Own” meals
$100 or more - for souvenirs
Once you secure our services, we will establish the group payment deadlines within your trip Terms and Conditions and Agreement. You will then receive a Username and Password to our Customer Login - My Tour and Event Portal at www.theartsft.com.
We accept only group payments, not individual traveler payments. It is the group leader's responsibility to collect individual trip payments. Once a payment is processed, your trip balance will reflect on your online invoice.
We accept payments by check or any major credit card.
Make checks payable and mail to:
The ARTS Educational Tours
101 E Dominion Dr Suite B
Harlingen, TX 78550
Credit card payments:
Sign in through our Customer Login - My Tour and Event Portal. Go to Payments and follow the instructions.
Sign in through our Customer Login - My Tour and Event Portal. Information about your trip or music event will be updated regularly. All information will be finalized two weeks before your event or trip departure date.
Contact us immediately via email or phone. Sending us a screenshot can help us resolve the issue more quickly.
You can easily reset your password on your own or contact us. We are happy to reset your password for you.
Additional Charges:
$35 Late fee if the balance is not paid in full by the final payment due date
$35 NSF charge on all returned checks
$35 auto-pay declined credit card or ACH payments
$5 Credit/Debit Card phoned-in payments to the office plus additional 3.5% processing fee per transaction
$25 Reinstatement fee for participants who got dropped from the trip and got reinstated on the trip
$10 Name change fee for a participant who exchanges a spot on the trip with another participant
Electronic Invoice Credit/Debit Cards Payments - 2.99% processing fee per transaction
Electronic Invoice ACH Payments
- 1% processing fee per transaction
Swiped Payments - 2.5% processing fee per transaction
Booking Portal Credit/Debit Cards Payments - 3.9% processing fee plus .30 per transaction
Booking Portal ACH Payments - 1.8% processing fee plus .30 per transaction